Organizing Your Documents

Once you have begun to take action and start working toward achieving your dreams, you will need to keep everything organized. Many people starting a small business may not fully appreciate the significance of really having your documents organized. Here is something to think about. What if 10 years from now you want to look back at when you first started and compare some data from that time period to your current one. Now think about this, do you think that more of your information, in 10 years, will be stored on your computer or in a filing cabinet. Now don't misunderstand, I still believe it is important to have your documentation on hard copy or some type of back up. But my point here is that, in the future when your business is very successful and has grown quite large and profitable, wouldn't it be efficient to be able to access all your archived data with the click of a button. To be able to pull information up and have it all at your fingertips. This is why it is so important to not only document everything but also to create efficient files and folders on your computer to store this documentation in. There is a little bit of an art to creating this filing system on your computer. The good news is there are resources to help you navigate through this maze. And once you have got the basics down, which doesn't take very long, you will find yourself having fun creating your own versions of a filing system that is tailored for you and your company. Another thing to keep in mind when learning how to create this computer filing system, it is not as important that you know exactly how to do everything perfectly, but more importantly that you know what you can do with your tools. What I mean here is that you will not be able to remember how to do everything, especially when you are first starting out, so what you want to know is what can your tools or systems actually do to help you. You can always write little guides to walk you through the process of each particular application and how it will work for you. Again documenting what you are doing and filing it effectively so you can easily access the needed information later on when you need it. A little organized preparation when you are first starting your business will make running it in the future much smoother and more efficient. And in turn this will allow you to maybe delegate certain activities to other people and free up your time to enjoy the fruits of your labor.


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Brian K